Vilnius, Lithuania, 2014-09-18 15:57 CEST (GLOBE NEWSWIRE) -- On the initiative and by decision of the Board of LITGRID AB (legal entity ID 302564383, registered office address at A. Juozapavičiaus g. 13, Vilnius, hereinafter referred to as ‘the Company’), an extraordinary general meeting of shareholders of LITGRID AB is convened at 10.00 on 10 October 2014. The meeting will be held in Room 226 in the Company’s offices at A. Juozapavičiaus g. 13, Vilnius. The shareholders’ registration begins at 09:30 on 10 October 2014. The shareholders’ registration ends at 09:55 on 10 October 2014.
The shareholders’ record date for the purposes of the extraordinary general meeting of shareholders has been set 3 October 2014. Only those persons that are shareholders of LITGRID AB as of the end of the shareholders’ record date of the extraordinary general meeting of shareholders can attend and vote at the extraordinary general meeting of shareholders.
The agenda of the general meeting of shareholders:
Election of an auditor of LITGRID AB and setting the terms of payment for the audit services for 2014.
The proposed draft resolution on the aforesaid item of the agenda:
’Elect Ernst&Young Baltic UAB as an auditor for conducting an audit of LITGRID AB’s financial statements for 2014 and set a fee for the said audit services up to LTL 78,500.00 (seventy eight thousand and five hundred Litas) excluding VAT, such audit fee to be paid upon provision of the services within 30 (thirty) days from the date of issue of a tax invoice.’
The shareholders can familiarise themselves with documents related to the agenda of the meeting, the draft resolution, and the general ballot on working days starting from 19 September 2014 in the premises of LITGRID AB at A. Juozapavičiaus g. 13, Vilnius, Room 141, during the working hours of the Company (07:30 – 11:30 and 12:15 – 16:30, on Fridays 07:30 – 11:30 and 12:15 – 15:15). These documents and other information which must be public according to the law and which is related to the shareholders’ right to propose additions to the agenda of the meeting, to propose draft resolutions on items on the agenda of the meeting and to put questions to the Company concerning items on the agenda in advance will also be published on the Company’s website at http://www.litgrid.eu starting from 19 September 2014.
If a shareholder having the right to vote or his duly authorised representative requests in writing, the Company will prepare and send, no later than 10 days before the general meeting of shareholders, a general ballot by registered mail or deliver it personally against signature. The general ballot will also be available on the company’s website at http://www.litgrid.eu. A filled-in and signed general ballot and a document confirming the right to vote can be presented to the Company by registered mail or by personal delivery to its offices at A. Juozapavičiaus g. 13, Vilnius.
The Company reserves the right not to include in the voting results the votes cast by the shareholder or his authorised representative in advance if the presented general ballot does not meet the requirements set in Article 30 (3) and (4) of the Republic of Lithuania Law on Companies, or if it is received late or is filled in a way that makes it impossible to establish the true will of the shareholder on a specific issue.
A person attending the general meeting of shareholders with the voting right must present, by the end of registration of the shareholders for the general meeting of shareholders, a personal identification document.
Persons have the right to vote at the general meeting of shareholders by proxy (under a power of attorney). A power of attorney is a written document issued by a person (principal) to another person (proxy) to represent the principal for the purposes of establishing and maintaining relations with third persons. A power of attorney authorising a person to take, on behalf of a natural person, actions related to legal persons must be certified by a notary except for cases where authorisation in a different form is permitted by law. Proxies must hold a personal identification document and a power of attorney which must be certified according to the procedure prescribed by the law and which must be produced no later than by the end of registration of the shareholders for the general meeting of shareholders. A proxy is entitled to the same rights at the general meeting of shareholders as the shareholder represented by him/her would have.
Shareholders having the right to attend the general meeting of shareholders may authorise a natural or legal person, by means of electronic communications, to vote on their behalf at the general meeting of shareholders. Such an authorisation does not need to be certified by a notary. The company accepts an authorisation given by means of electronic communications provided that the shareholder has signed it with an electronic signature created by means of a secure signature creating software and the signature has been certified by a qualified certificate valid in the Republic of Lithuania, i. e. provided that security of the transmitted information is ensured and the shareholder’s identity can be established. The shareholder must give the Company a written notice of such authorisation by sending it via email to info@litgrid.eu no later than by the end of the working hours (16:30) on 9 October 2014.
Attending and voting at the general meeting of shareholders by means of electronic communications is not possible.
Laura Šebekienė
Communications Manager
Ph. + 370 693 65377,
Email: laura.sebekiene@litgrid.eu