HONKARAKENNE OYJ Stock Exchange Release 17 March 2017 at 10:00 a.m.
NOTICE OF HONKARAKENNE OYJ’S ANNUAL GENERAL MEETING
Notice is given to the shareholders of Honkarakenne Oyj of the Annual General Meeting to be held on Friday 7 April 2017 at 2:00 p.m. in Järvenpää-talo, address Hallintokatu 4, 04400 Järvenpää, Finland. The reception of persons who have registered for the meeting and the distribution of voting tickets will commence at 1:30 p.m.
MATTERS ON THE AGENDA OF THE GENERAL MEETING
The following matters will be considered at the general meeting:
1. Opening of the meeting
2. Calling the meeting to order
3. Electing persons to scrutinise the minutes and to supervise the counting of votes
4. Recording the legality of the meeting
5. Recording the attendance at the meeting and adopting the list of votes
6. Presenting the 2016 annual accounts, the report of the board of directors and the auditor’s report
- Presenting the CEO’s review
7. Adopting the annual accounts
8. Resolution on the use of the profit/loss shown on the balance sheet and payment of dividend.
The Board of directors proposes to the general meeting that no dividends be paid for the financial year ending on 31 December 2016, and that the remaining profit be transferred into the unrestricted equity.
9. Resolution on the discharge of the members of the board of directors and CEO from liability
10. Resolution on the remuneration of the members of the board of directors
11. Resolution on the number of members of the board of directors
12. Election of members of the board of directors
13. Resolution on the remuneration of the auditor
The board of directors proposes to the general meeting that the auditor be remunerated in accordance with a reasonable invoice presented.
14. Election of auditor
The board of directors proposes that PricewaterhouseCoopers Oy, member of the Finnish Institute of Authorised Public Accountants, be re-appointed as auditor of the company, with Maria Grönroos, APA, as chief auditor.
15. Authorising the board of directors to decide on the repurchase of the company’s own shares
The board of directors proposes that the general meeting authorise the board of directors to decide on the purchase of no more than 400,000 of the company’s own B shares using funds from the company’s unrestricted shareholders’ equity. The board of directors shall decide on the procedure of the share purchase. The company’s own shares may be acquired in a proportion disapplying the pre-emptive rights of the existing shareholders. The authorisation also covers the acquisition of shares in public trading in NASDAQ OMX Helsinki Oy in accordance with the rules and regulations of NASDAQ OMX Helsinki and Euroclear Finland Oy or by means of a repurchase offer made to the shareholders. Shares may be acquired for the purpose of developing the capital structure of the company, for the financing or implementation of acquisitions or other similar arrangements, for the implementation of the company’s share-based incentive schemes or for other transfers or cancellation. The share acquisition shall be based on the share’s market price in public trading, with the minimum price of the share concerned corresponding to the lowest market price quoted for the share in public trading and the maximum price correspondingly being the highest market price quoted in public trading, while the authorisation remains valid. The authorisation also covers the option of accepting as pledge the company’s own B shares. The board of directors shall decide on all other issues pertaining to the acquisition of its own shares. The authorisation remains in force until the next Annual General Meeting, however expiring at the latest on June 30, 2018.
16. Authorising the board of directors to decide on the issue of shares as well as the issue of options and other special rights entitling to shares
The board of directors proposes that the general meeting authorise the board of directors to decide on rights issue or bonus issue and on the granting of special rights entitling to shares or combination of all or some of aforementioned in one or more instalments on the following terms and conditions in Chapter 10, section 1 of the Companies Act:
- Under the authorisation, the board of directors may issue new shares and/or transfer a maximum of 1,500,000 old B shares held by the company inclusive of any shares that may be issued under special rights.
- The issue may also be made to the company itself, within the legal framework.
- The authorisation entitles the company to depart, within legal provisions, from the shareholders’ pre-emptive right to subscribe for new shares (directed issue).
- The authorization may be used to conduct acquisitions or other arrangements within the scope of the company’s business or to finance investment, improve the company’s capital structure, assist in implementing the company’s incentive scheme or for other purposes designated by the Board of Directors.
- The authorization includes the right to decide on the manner in which the subscription price is recognised in the company’s balance sheet. Apart from cash, other property (property given as subscription in kind) may be used to pay the subscription price, either in full or in part. Furthermore, claims held by the subscriber from the company may be used to set off the subscription price.
- The authorisation remains in force until the next Annual General Meeting, however expiring at the latest on June 30, 2018
17. Closing the meeting
DOCUMENTS OF THE GENERAL MEETING
The above proposals by the board of directors relating to the agenda of the general meeting as well as this notice are available on Honkarakenne Oyj’s website www.honka.com. Honkarakenne Oyj’s accounts, the report of the board of directors and the auditor’s report will be available on the aforementioned website latest in week 11. The proposals of the board of directors and the annual account documents will also be available at the general meeting. Copies of these documents and of this notice will be sent to the shareholders upon request. The minutes of the general meeting will be available on the company’s website at the latest on 21 April 2017.
INSTRUCTIONS FOR PARTICIPANTS IN THE GENERAL MEETING
PARTICIPATION AND REGISTRATION
Each shareholder who is registered on Tuesday 28 March 2017 in the shareholder register of the company maintained by Euroclear Finland Oy has the right to participate in the general meeting. A shareholder whose shares are registered in his/her personal Finnish book-entry account is automatically registered in the company’s shareholder register.
A shareholder who wants to participate in the general meeting shall register for the meeting by giving prior notice to the company no later than 4 April 2017 at 4:00 p.m. Such notice can be given
- by e-mail to info@honka.com or
- by writing to Honkarakenne Oyj, PO Box 31, 04401 Järvenpää, Finland.
In connection with registration, a shareholder shall notify his/her name as well as the name of any assistant or proxy. The letter or message of registration shall arrive before the end of the registration period.
Pursuant to Chapter 5, section 25 of the Companies Act, a shareholder who is present at the general meeting has the right to request information concerning the matters on the agenda.
USE OF PROXY AND POWERS OF ATTORNEY
A shareholder may participate in the general meeting and exercise his/her rights at the meeting by way of proxy representation.
A proxy shall present a dated power of attorney or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the general meeting. When a shareholder participates in the general meeting through several proxies, who represent the shareholder with shares in different book-entry accounts, the shares by which each proxy represents the shareholder shall be identified in connection with the registration for the general meeting.
Any powers of attorney shall be delivered in original to the address given above before the closing of registration.
HOLDERS OF NOMINEE REGISTERED SHARES
Holders of nominee registered shares are advised to request without delay from their asset managers the necessary instructions concerning registering in the company’s shareholder register as well as the issue of powers of attorney and registering for the general meeting.
The asset manager’s account management organisation shall request the holder of nominee registered shares, who wants to participate in the general meeting, to be entered in the temporary shareholders’ register no later than at 10:00 a.m. on 4 April 2017, provided that the same shares entitled the shareholder to be registered in the company’s register of shareholders on the date record of the general meeting, i.e. on 28 March 2017. A notice concerning the temporary entry of a nominee registered shareholder in the company’s shareholder register is deemed to constitute registration of the shareholder in the annual general meeting. For further information, please visit the company’s website at www.honka.com.
OTHER INFORMATION
Pursuant to chapter 5, section 25 of the Finnish Companies Act, a shareholder who is present at the General Meeting has the right to request information with respect to the matters to be considered at the General Meeting.
On the date of this notice, the total number of shares in Honkarakenne Oyj is 4,911,323 B shares, which carry a total of 4,911,323 votes and 300,096 A shares, which carry a total of 6,001,920 votes, i.e. an aggregate of 5,211,419 shares and 10,913,243 votes. In addition the company has on 3 March 2017 carried out a directed share issue for 1.000.000 new B shares. Directed shares have been subscribed and paid in full but they have not been registered in trade register yet.
Tuusula, 17 March 2017
HONKARAKENNE OYJ
Board of directors
Further information:
President and CEO Marko Saarelainen, tel +358 40 542 0254, marko.saarelainen@honka.com
DISTRIBUTION
NASDAQ OMX Helsinki Oy
Key media
Financial Supervisory Authority
www.honka.com